Wedding Information:

Here is a list of things we have put together to make your planning experience less stressful and more fun. It is the client’s responsibility to communicate contractual obligations with other wedding vendors to your catering service manager and the hotel.
Guarantee: Your guaranteed number of guests is due the 4 business days before your wedding. The final guarantee is due the week of your wedding. This number can go up but cannot go down.
Ceremony Rehearsal Space: Rehearsal space is guaranteed to be available; however, it may not be the exact space that you have blocked for your actual ceremony due to the ongoing business needs of the hotel.
Tasting: We will have a tasting/ planning meeting 1 to 2 months before your wedding. This meeting will be about 2 hours long. We will taste your planned menu and go over all the wedding details as related to the hotel. You are welcome to have up to 4 people at your tasting. It is extremely important that your wedding planner is present.
Wedding Menu: Your food menu will be planned at your tasting. Changes can be made up until 14 days before your wedding. If you are doing a choice of entrée for your guests, the exact counts will need to be given to your catering representative with your final guarantee. The hotel will also require a system by which your guests are identified with their food choice. More than one entrée choice is a $3 upcharge per entrée.
Children’s Meals: We offer a plated children’s menu at $17.95++ or children can enjoy a dinner buffet for half price. Children 10 and under can utilize Children’s pricing. Any Child under 3 that does not require a meal will not be charged. However, please make sure that children that are not included in the food count are accounted for with seating.
Vendor Meals: Vendor meals are not automatically included in your reception. It is a great idea to ensure your wedding professionals are taken care of as they work the entire day with no break. There are many available vendor meal options.  Please be sure to discuss with your catering service manager.
Onsite Coordinator: A Banquet Captain will be onsite the day of the wedding to oversee food and beverage service.  Someone must be appointed by you, or a wedding planner must be hired, to handle and coordinate the ceremony and reception itinerary as well as the set-up of all the wedding related details such as favors, place cards, centerpieces, etc. 
Security: Security officers are available if desired by the client.  We can hire security officers from Top Gun Security at $20 per hour, four-hour minimum
Decorations: Any décor will need to be approved by your catering service manager.  No glitter or confetti is permitted in the banquet space.  Real rose petals are not to be used on beds in the guestrooms. Anything requiring extra clean-up will incur a $150 clean-up fee. Anything not approved and still used will incur a $500 clean-up fee.
Welcome Bags: If you choose to have welcome bags for your guests the cost is $3 per bag when handed out at the desk or $5 if delivered to a guest’s room. Welcome bags must be dropped off with your servicing manager no later than 24 hours before your first guest arrival.
Send-off: Hotel Holiday Inn SA Intl Airport does allow a bride and groom send-off.  However, confetti, bird seed, rice, helium balloons, lanterns and sparklers are not allowed on property.  If you have questions please ask. Some suggested send-off items are: bells, ribbons, lavender.  Bubbles are not to be used on the dance floor or lobby tile but may be used in the motor lobby or outside.


Insurance: The Hotel Holiday Inn SA Intl  Airport requires a $1 million liability insurance policy for wedding professionals hired for an event on hotel property. This includes DJs, bands, and florists.  Liability insurance may also be required for other vendors that will be delivering, setting up or tearing down items for your event. Insurance requirements are solely at the discretion of the Hotel Holiday Inn SA Intl  Airport.  Please discuss all your vendor selections with your catering service manager.
Vendor Rooms: Space at Hotel Holiday Inn SA Intl  Airport is limited, if you need space for a band or other vendors.  Please let us know immediately so we can accommodate your request.
Time for Set-up: A 3 hour set-up time is included with your event.  Anything more than 3 hours must be arranged ahead of time and a fee may apply. As the date gets closer more time may become available.  This will be discussed 2 weeks before your event.
Happy Planning!